MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, June 8, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:00 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Steve Ketchum, Molly Kyler, Dale Goodwin, Arlene Stauffer, Mike Boon, Lanita Chapman, Traci Thorpe and Allison Christy.
CONSENT AGENDA
Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
REPORTS AND PRESENTATIONS
None.
ADMINISTRATIVE REPORTS
Mike Boon, Director, Business & Industry Services– Mr. Boon gave the Director reports as follows:
BIS – Handouts.
Communications & Marketing – We have display ads to AT&D schedule and summer mini camps and radio spots for advanced welding and BIS tax workshop. Other stories and ads are included in PaperClips. The Core Strategic Planning team had a brief meeting in the morning on May 26 before the all staff goal setting session in the afternoon. The CLEP (Comprehensive Local Education Plan) was finalized by Ms. Kyler and Mr. Ketchum and submitted for approval to the ODCTE. The Customer Service Task Force met on May 27 and reviewed PTC target and decided to use August meeting to set goals. Members assisted with planning core values activity at CEA picnic. We also administered a committee survey to make improvements for next year’s meetings.
Instructional Services – We had the SHARE and ABE/GED graduations this past month. Both programs have had very successful years. Thirty students completed a high school credential in SHARE and 87 students completed their diploma from the state in ABE/GED.
Safety & Plant/Facilities – DK Haney has started the roof project. Completion date is set for June 15. We have started summer repair and painting. We are working with Carl Szafranski to provide information he needs to make the master landscape plan. We are still performing Safety training for around 20 people per day.
Student Services – Sheila Foxworthy’s father has been hospitalized in OKC for over a week now. The doctors are still trying to determine what is wrong. Our Tech Prep review with the State Department was May 20. This is a great way for the review team to see what all is happening with Tech Prep from the participating schools. We will receive the report from their visit sometime this summer. This week is Summer Camp. We have 150+ campers this year. Everyone working with this activity has done another outstanding job. The kids really have a great time. We conducted a workshop last Friday for our sending school special needs instructors. We had 18 attend. They were very excited to work with Lori, Kahle and Sheila regarding our process at PTC for their students and to review some of the updates for the IEPs. It is also great networking time for these instructors. Lori has completed the pre-enrollment process with our sending schools and returning adult students. This week enrollment opened to prospective new adults. We have 358 pre-enrolled high school, returning adults – 318 at this same time last year.
Steve Tiger, Superintendent/CEO – Dr. Tiger reported that we received a resignation from Pete Hurd, Part-Time Maintenance/Bus Driver. We have been discussing the use of some of the OSSM space for other programs with Dr. Herron (OSSM Director). The Pre-Engineering program is out-growing the area they are using and we’re looking for a solution. We are planning for Dr. Gragg to present on the Strategic Plan/Organization Development at the July Board Meeting. We are working on targets/returns and will need to tie up some loose ends in August when everyone returns. Ms. Kyler will be taking the lead in continuing the Strategic Plan/Organizational Development work. Note: The Board would like to have a copy of the Strategic Plan before Dr. Gragg presents. Dr. Tiger distributed a written report to the board containing a list of meetings and events he has attended in the past month. Ms. Rigdon requested a report of the number of students enrolled in each program (before September) and would like Ms. Chapman to provide enrollments numbers more than once per year – possibly put with the Director’s report.
CLEP PLAN
Mr. Bandy moved to approve Comprehensive Local Education Plan (CLEP, which includes Professional Development, Capitol Improvements, Strategic Plan), seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
RESOLUTIONS
Mr. Soulek moved to approve a Resolution requesting Temporary Appropriations for General Fund and Building Fund for FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
Ms. Rothgeb moved to approve a Resolution authorizing the school treasurer/deputy treasurer to invest excess funds during FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ACTIVITY FUND SUB-ACCOUNTS
Ms. Rigdon moved to approve the close out and transfer of balances from the following Activity Fund sub-accounts to the General Fund on June 30, 2010. (Petty cash, bookstore revenue, equipment sales, facilities rental, GED testing fees, incubator rents, incubator utilities, miscellaneous, resale, shop revenue, day tuition, AT&D tuition, IT&D tuition, safety tuition, Workforce Investment, SHARE/Local), seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
APPOINTMENTS and ACTIVITY FUND CHECKS
Ms. Rigdon moved to approve the appointment of Diana Pankratz as School Treasurer and Stacey Rush as Deputy Treasurer for FY11, the appointment of Mary Field as Encumbrance Clerk for FY11, the appointment of Mary Field as Activity Fund Custodian and Ann Wolff as Activity Fund Clerk for FY11, a list of persons authorized to sign checks on the school activity fund (Dr. Steve Tiger, Lanita Chapman, Mary Field and Stacey Rush), seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
INSURANCE POLICIES
Mr. Bandy moved to approve the proposed insurance policies for FY11 (same company as we are currently using), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ACTIVITY FUND SUB-ACCOUNTS
Ms. Rigdon moved to approve activity fund sub accounts for FY11 as listed on Appendix A, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
THE ALLIANCE FOR MANUFACTURING EXCELLENCE
Ms. Rigdon moved to approve an agreement between The Alliance for Manufacturing Excellence, Inc., Northern Oklahoma College and Pioneer Technology Center to co-sponsor a Manufacturing Extension Agent (MEA) with Pioneer Technology Center serving as the Fiscal Agent, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
OSSBA MEMBERSHIP
Mr. Soulek moved to approve payment of membership fees to OSSBA for FY11, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
BLACKWELL GATEWAY PARTNERSHIP PROGRAM
Mr. Bandy moved to approve FY11 resource allocations to support Blackwell Gateway Partnership Program (in the amount of a $25,000 grant), seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ALLOCATIONS FOR CAMPUS SAFETY AND SECURITY TECHNOLOGY
No action taken.
PURCHASE OVER $5,000
Ms. Rigdon moved to approve purchases over $5,000 as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
EXECUTIVE SESSION
Mr. Soulek moved to convene in Executive Session, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
Executive Session convened at 9:30 p.m.
At 11:57 p.m., Mr. Buck acknowledged the return of the Board to Open Session.
Mr. Buck stated that the Board discussed personnel issues as listed in item 22. No action was taken.
EMPLOYMENT
Ms. Rigdon moved to approve employment of Brian Riddle, Financial Aid Officer, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes.
SALARY AND STAFFING RECOMMENDATIONS
Mr. Soulek moved to approve FY11 salary and staffing recommendations as amended, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix C, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
The meeting adjourned at 12:00 a.m.
Respectfully submitted,
Allison N. Christy
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, April 13, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:03 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Steve Ketchum, Lanita Chapman, Molly Kyler, Arlene Stauffer, Mike Boon, Traci Thorpe, Vance Johnson, and Allison Christy. Jaylene Soulek, Kari Widener and Jamie Burtner (Blackwell Schools), Barry Bickle and Kristy Biby (Eastman National Bank), and Becky Hatten and Lori Jones (RCB Bank) were also in attendance.
REPORTS OR PRESENTATIONS
Jaylene Soulek, Kari Widener and Jamie Burtner, Blackwell Schools, presented on the Gateway Project at Blackwell Middle School.
CONSENT AGENDA
Ms. Rigdon moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Stacey Rush, Director, Finance – Ms. Rush reported gave the Director reports as follows:
BIS –Copies of the I&E Magazine (Innovators & Entrepreneurs) were distributed to the board members. Two of PTC’s incubator clients are feature on the front cover. The BIS team hosted a business workshop with SBA on Financing/Capital. They also hosted a chamber lunch-n-learn for Ponca City on Managing change. Both were very well attended. Steve Marquardt and Johnny Thornburgh took the METS trailer to Bennington, OK, K-12 school on behalf of the Southeastern Regional Economic Development group in March.
Communications & Marketing – The Customer Service Task Force met on March 25 – they focused on reports outs on a Speed of Trust project. The group also discussed some future in-service topics that they would like to propose to the staff development committee. The Strategic Planning Core Team met April 6. The team worked on consolidating goals and ideas for mobilizing the future plan in teams. The proposed school-wide roll-out is scheduled for May 26 at 11:45 am. We have a Town Hall meeting scheduled for Monday, April 19 at 11:45 am. Molly, Lanita and Traci just finished the Women in CTE Leadership program. The last session was a leadership court and the group dissected the state agency’s preparedness and effectiveness in acting on their strategic plan.
Finance – Financial Reports were presented during agenda item 4. The Finance staff will be attending the spring ASBO (Association of School Business Officials) Conference in OKC on April 15-16.
Instructional Services – We had several students from BioMed and Health Careers qualify at state HOSA competitions to attend national competitions this summer. Students must place first or second to move on to nationals. BPA National Competition is May 4-9 – we had three students qualify. SkillsUSA state competitions will be held May 2-4. We will be celebrating our PTC student awards on May 11. SHARE Graduation ceremonies are May 18 at 6:30 pm; ABE/GED Graduation ceremonies are May 20 at 7:00 pm.
Student Services – Pre-enrollment is continuing for next school year as well as end of year IEP meetings. The Enhancement Center is helping second year students with the Employability Skills curriculum, resumes, job applications, letters, etc. They are also administering entrance assessments – COMPASS, WorkKeys, and competency tests for current students. The third graders and eighth graders from our sending schools will be here May 4-6. This is always a lot of fun. Area businesses help with the eighth grade activity. We are also gearing up for Summer Camps. Last week was the quarterly meeting of the Program Administrators at Tulsa Tech’s new Health Services Center.
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed the Management Team meeting minutes. He also reported on recent resignations (Dana Compton. In the area of facilities planning, Dr. Tiger has been meeting with the Directors to work on short and long term planning for capital improvements and beautification, to include a sign and the statue. We want to work with a landscape architect and will be presenting other projects as well. The Strategic Plan roll-out is coming up, as mentioned. Our contract with Barlow will end this year. The BIS area may have the chance to provide fire fighter safety training (through grants). The TCTW SREB Conference is July 14-17 in Louisville, KY. We are planning to drive vans to cut costs so as many as possible will have the opportunity go attend. The next regular board meeting is scheduled for May 11, 2010 at 7:00 pm.
YADON AND PUTNAM
Ms. Rigdon moved to approve a contract with Yadon and Putnam, Certified Public Accountants for services for FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
SCHOOL CALENDAR
Mr. Bandy moved to approve 2010-11 school calendar, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PURCHASES OVER $5,000
Ms. Rigdon moved to approve purchases over $5,000 as listed on Appendix A (bus purchase in one payment), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
FINANCIAL SERVICES PROVIDER
(Larry Buck left the room and abstained from the vote)
Ms. Rothgeb moved to approve the appointment of Eastman National Bank as the financial services provider for Pioneer Technology Center accounts for FY11-FY13, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Rigdon, abstain; Rothgeb, yes; and Soulek, yes.
PERMISSION TO SEEK BIDS
Ms. Rigdon moved to approve seeking bids for roof replacement for upper level C wing, lower level C wing, upper level Seminar Center and parapet walls between A area and C wing, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
No Executive Session was held.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 8:49 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk